Privacy Notice




Pupils in Schools and Children in Early Years Settings

Privacy Notice – Data Protection Act 1998

We Chalkwell Hall Junior School are a data controller for the purposes of the Data Protection Act 1998. We collect personal information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal information to:

  • Support your teaching and learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care, and
  • Assess how well we are doing.

Personal information about you that we hold includes your contact details, national curriculum assessment results, attendance information[1] and sensitive personal information which includes personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information.

We will not share your personal information without your consent unless the law and our policies allow us to.

We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

If you want to receive a copy of the information about you that we hold or share, please contact Mrs Leaback in the school office.

If you need more information about how the LA and DfE store and use your information, then please go to the following websites:  or

If you cannot access these websites, please contact the LA or DfE as follows:

Data Protection
Department for People
Southend-on-Sea Borough Council
Civic Centre
Victoria Avenue
Southend                        Telephone : 01702 215007
Essex  SS2 6ER             E-mail:


Ministerial and Public Communications Division
Department for Education
Piccadilly Gate
Store Street                    Website:
Manchester                    Email:    
M1 2WD                         Telephone:      0370 000 2288


[1] Attendance information is NOT collected as part of the Censuses for the Department for Education for the following pupils / children – those aged under 4 years in Maintained Schools and those in Alternative Provision and Early Years Settings.