1st June arrangements – update letter

Having worked through all the guidance from the DfE, we are in a position to open safely to our Year 6 pupils (and an increased number of children of key workers) on 1st June if that proposed date goes ahead.


Having risk assessed our building and staffing provision, we have made arrangements for all Year 6 pupils to be in school at the same time. Please share this information with your child so they are prepared and ready to go when they come in to school. If you are planning on keeping your child at home, please let the office know so we can organise our classes accordingly.


The teachers will be splitting the classes in half based on their knowledge of the children and taking into account factors such as social, learning and behavioural needs so that the groups can be effectively taught and safely managed.  All the Year 6 children will be taught by their class teacher and a different teacher they are familiar with, in rotation, for a week at a time.


We will obviously need to reduce the class sizes for effective social distancing and will need to stagger the start and finish times of our days to make sure we do not have crowds of people in our limited outside spaces.


Dropping off (at the main gate only):

If children can walk to school safely on their own this will reduce crowds at the gate. If they cannot come on their own then please be prepared to drop off and not hang around while maintaining a 2m distance from other individuals.


Year 6 children will come in to school through the main gate and go up the stairs to their class. If children aim to arrive at the following times we can maintain a steady stream of traffic in one direction towards their classrooms.


6RM – 8:35        6RW – 8:40       6SH – 8:45        6AF – 8:50         6AD – 8:55


All key worker children will come in through the main gate and will enter through the Year 3 classroom doors from 8:35-9:00. Year 3 in 3GB, Year 4 in 3OS and Year 5 in 3AH.



If children can walk home from school safely on their own this will help reduce crowds. If you are collecting please do so individually if at all possible. All parents will need to enter through the main gate and leave the playground via the gate between the two schools (London Road) please. This will keep everyone heading in the same direction and reduce the congestion we usually have at the end of the day at the main gate.  Please ensure you are following social distancing when on the school site to collect children.


All Year 6 children will come out on to the playground at the west side (by the boys’ toilets exit door).


6RM – 2:50       6RW – 2:55       6SH – 3:00        6AF – 3:05         6AD – 3:10


The key worker children will exit from the same classroom doors they entered and can be collected between 3:00-3:15 from the playground or at other times during the school day from the main office if necessary.


During the day:

We will have a one way system in school. Up the east stairwell (office end of school) and down the west stairwell (toilets end of school). This means the main reception will be part of the children’s route through school so the front door will be shut and you’ll need to wait for office staff to let you in so please avoid visiting in person where possible.


When children are in class and when moving around school, we will remind and expect them to observe the social distancing rules that have become the norm. Desks will be separated, distance markers are on the floor, equipment will not be shared, PE kits, packed lunches and water bottles will stay with them at their desk and no lockers will be in use.


It would be enormously helpful if children could bring in a packed lunch as the dining hall team will not be making hot dinners (we are not allowed to have everyone in one place eating together). Children who are entitled to free school meals or need to purchase a meal will have a packed lunch provided by the catering team.


Children will eat lunch in the classroom and will have outside time at morning break and lunch time in a zoned area of the playground where they will only be allowed to socialise (2m apart) with the same children from their half of the class. Playground equipment will be out of bounds.


Stationery will be provided and will only be used by the individual child. Please do not send in pencil cases, they won’t need them, but they can bring in reading books or their work books if they would like to share something they have done at home with their teacher. We are trying to minimise the number of items going back and forth from school to home and vice versa.


Desks will be cleaned during the day and handwashing routines will be strongly reinforced. The school will be thoroughly cleaned at the end of each day.


Years 3, 4 & 5 key worker children will be following the Oak National Academy curriculum in school so that all children in the year group are experiencing the same learning.


We would like the children to wear uniform, as it is part of the usual routine and will help make things feel a bit more normal, but we understand that growing children may well have outgrown school shoes or there may be days when it is a struggle to get everything washed.


Conkers before and after school club:

In line with the guidance we have received, we will not be able to offer before and after school childcare at Conkers after the half term break. We would prefer to have the facility open but, unfortunately, with the increase in pupil numbers, there would be too many interchanging groups of children and adults to make this safe enough for us to consider it acceptable. We will review this regularly.


During half term both schools will be closed (holiday club for key workers will be in the dining hall) for a deep clean ahead of the arrival of a far greater number of children.


Guidance on illness from the government:

When a child, young person or staff member develops symptoms compatible with coronavirus, they should be sent home and advised to self-isolate. Their fellow household members should self-isolate for 14 days. All staff and students who are attending an education or childcare setting will have access to a test if they display symptoms of coronavirus, and are encouraged to get tested in this scenario.  Where the child, young person or staff member tests negative, they can return to their setting and the fellow household members can end their self-isolation.


Where the child, young person or staff member tests positive, the rest of their class or group within their childcare or education setting should be sent home and advised to self-isolate for 14 days. The other household members of that wider class or group do not need to self-isolate unless the child, young person or staff member they live with in that group subsequently develops symptoms. Children who develop symptoms whilst in school will be sensitively isolated in 1st aid by the office team, parents will be called immediately and arrangements for collection must take priority. Please ensure we have your most up to date contact details. Please email any changes to office@chalkwellhall-jun.southend.sch.uk.


There may be adjustments needed in the future but we have assessed the potential risks of opening up school to a greater number of children and, while we cannot be 100% risk free, we are confident we are in a position to safely do the best we can with the guidance we have been given. If you do not wish to send your child back in to school at this time, I completely respect your decision and there will be no chasing up in terms of attendance data or possible fines so please don’t worry!


Thank you for your continued support.