Information for School in September

Dear Parents/Carers,

 

Having worked through all the guidance from the DfE, we are in a position to open safely to all pupils on Thursday 3rd September 2020.

 

Having risk assessed our building and staffing provision, we have made arrangements for all pupils to be in school at the same time. Please share this information with your child so they are prepared and ready to go when they come in to school.

 

Attendance in September is expected for all children unless there are exceptional circumstances, please contact us if this is the case.

 

The main office will be out of bounds for parents from 8:20am-9:00am and from 2:50pm-3:25pm as the space will be needed for the entry and exit of pupils.

 

We will need to stagger the start and finish times of our days to make sure we do not have crowds of people in our limited outside spaces and we can ensure effective social distancing to keep you, your children and our staff safe.

 

Dropping off (at the main gate only):

 

If some of the older children can walk to school safely on their own this will reduce crowds at the gate. If they cannot come on their own then please be prepared to drop off and not hang around while maintaining a 2m distance from other individuals.

 

Year 6 children will enter through the main gate and go up the stairs by the boys’ toilets to their class. If children aim to arrive at the following times we can maintain a steady stream of traffic in one direction towards their classrooms.

 

6RM, 6TF and 6DS     – arrive between 8:20am – 8:30am

6AF and 6AD           – arrive between 8:30am – 8:40am

 

Year 5 will enter through the main gate and go up the stairs nearest the gate to their class.

 

5JW and 5JT            – arrive between 8:20am – 8:30am

5SH, 5AF and 5GB     – arrive between 8:30am – 8:40am

 

Year 4 will enter through the main gate and then go through the main reception door and on to their classroom. The reception area will be out of bounds for parents.

 

4AB and 4CF            – arrive between 8:40am – 8:50am

4GW and 4LR           – arrive between 8:50am – 9:00am

 

Year 3 will enter through the main gate and go straight to their classroom door, which they can access, directly from the playground.

 

3SR and 3KB            – arrive between 8:40am – 8:50am

3NM and 3OS           – arrive between 8:50am – 9:00am

 

 

Collection at the end of the day: 

 

If older children can walk home from school safely on their own this will help reduce crowds. If you are collecting, please do so individually if at all possible.

 

Parents collecting children in Years 3&4 will need to enter through the main gate and leave the playground via the gate between the two schools (London Road) please. This will keep everyone heading in the same direction and reduce the congestion we usually have at the end of the day at the main gate.  Please ensure you are following social distancing when on the school site to collect children and please be prompt in collecting your child.

 

Year 6 will exit from the door that is between the two schools (by the downstairs kitchen area). The expectation is that many Year 6 pupils will be walking home independently and parents that are collecting can wait around the corner in the front car park please. You will not need to enter the main playground.

 

6RM, 6TF and 6DS     – children will exit the building at 2:55pm

6AF and 6AD            – children will exit the building at 3:05pm

 

Year 5 will exit out of the blue doors at the eastern end of the building (Leigh Road) and be brought out to the car park by their teacher to be picked up by parents. Please enter via the large gate on Leigh Road. When you have collected your child, please leave via the small gate on to London Road.  Please wait in this area and only go on to the main playground if you are collecting another child.

 

5JW and 5JT            – children will exit the building at 2:55pm

5SH, 5AF and 5GB     – children will exit the building at 3:05pm

 

Year 4 will exit on to the main playground through the door near the boys’ toilets at the western end of the building. There will be a waiting zone marked out for parents to wait in for collection. When you have collected your child, please exit the playground via the gate between the two schools on to London Road.

4AB and 4CF            – children will exit the building at 3:15pm

4GW and 4LR           – children will exit the building at 3:25pm

 

Year 3 will exit from their own classroom doors at the following times. Please stay in the collection zones that will be marked out. When you have collected your child, please exit the playground via the gate between the two schools on to London Road.

 

3SR and 3KB            – children will exit the building at 3:15pm

3NM and 3OS           – children will exit the building at 3:25pm

 

 

We know that this won’t be perfect and that some people may need to go to more than one zone but this is the best way for us to minimise congestion with all 840 children needing to leave our rather cramped site. Please follow the signs (and the traffic controllers who will be outside) and we should be able to move everyone around safely.

 

We appreciate that parents will be keen to meet their child’s new teacher but it will not be possible face-to-face at the end of the school day under these guidelines. You will be able to contact your teacher via email/phone and we very much look forward to meeting you all when the guidance allows us to do so.

 

During the day:

 

Once the children are in class, we will use a one-way system in school. Up the east stairwell (office end of school) and down the west stairwell (toilets end of school). This means the main reception will be part of the children’s route through school. The front door will be locked and DfE guidelines state that school offices should be closed to all but essential visitors so please wherever possible contact the office by phone or email. We would much rather see you in person but you will need to book an appointment to visit the office so they can manage the number of people coming through.

 

When children are in class and when moving around school, we will remind and expect them to observe the social distancing rules that have become the norm. They have a combination of rules to follow now. Within their own classes, they are now allowed to be next to each other and don’t need to be separated but they should stay 2 metres away from their teachers and pupils from other classes as much as possible. Desks will all be facing forwards so the children are not directly facing each other.

 

It would be enormously helpful if children could bring in a packed lunch, as the dining hall team will not be making hot dinners (we are not allowed to have everyone in one place eating together). Children who are entitled to free school meals or need to purchase a meal will have a packed lunch provided by the catering team on request.  School meal prices will increase to £2.40 from September.

 

Children will eat lunch in the classroom and will have outside time at morning break and lunchtime in a zoned area of the playground where they will only be allowed to socialise with the same children from their class. Playground equipment will be out of bounds but we will make sure the children have things to play with which will be sanitised regularly.

 

Stationery will be provided and only used by the individual child. You do not need to send in pencil cases, they won’t need them, but they can bring in reading books or something they have done at home they would like to share with their teacher. We are trying to minimise the number of items going back and forth from school to home and vice versa.

 

PE and other lessons that require equipment will still go ahead, we will have enhanced cleaning routines for any equipment that gets used and children will wash hands before and after using it as well.

 

Desks will be cleaned during the day and handwashing routines will be strongly reinforced. The school will be thoroughly cleaned at the end of each day.

 

We expect the children to be in uniform, although we understand that getting every item sorted with growing children and other things going on at the moment is tricky so don’t worry if it isn’t perfect on day one.

 

Medication:

 

If your child needs medication, please drop it into the school office during the day on Tuesday 1st or Wednesday 2nd September.  A desk will be set up with forms and a bag to place the medication in.  The completed form and medication should then be placed in the year group boxes provided.

 

To maintain social distancing please note that there should only be one parent in the school reception area at a time.  If queueing is necessary, please observe social distancing in the car park area as well.

 

Conkers before and after school club:

 

We are aiming to be able to provide a service for wraparound care in September but this will be of a reduced capacity initially. We will look to expand to full capacity over time as we move through the Autumn term. More details on Conkers before and after school club have been sent out separately.

 

Other clubs:

 

Unfortunately, we will not be able to run our usual wide range of extra-curricular clubs in September. We will review this in the new term and see what the guidance allows us to do.

 

Guidance on illness from the government:

 

Staff and pupils must not come into the school if they have symptoms, and must be sent home to self-isolate if they develop them in school. They must also book a test. Tests can be booked online through the NHS testing and tracing for coronavirus website, or ordered by telephone via NHS 119 for those without access to the internet. Please inform us when you have the results of the test.

 

If a child tests negative, if they feel well and no longer have symptoms similar to coronavirus (COVID-19), they can stop self-isolating. They could still have another virus, such as a cold or flu – in which case it is still best to avoid contact with other people until they are better. Other members of their household can stop self-isolating

 

If a child tests positive, they must continue to self-isolate for at least 7 days from the onset of their symptoms and then return to school only if they do not have symptoms other than a cough or loss of sense of smell/taste. This is because a cough or anosmia can last for several weeks once the infection has gone. The 7-day period starts from the day when they first became ill. If they still have a high temperature, they should keep self-isolating until their temperature returns to normal. Other members of their household should continue self-isolating for the full 14 days. In the event of a confirmed case in school, we will contact Public Health England and follow their guidance.

 

Children who develop symptoms whilst in school will be sensitively isolated in first aid by the office team, parents will be called immediately and arrangements for collection must take priority. Please ensure we have your most up to date contact details. Please email any changes to office@chalkwellhall-jun.southend.sch.uk.

 

Lockdown:

 

Should we find ourselves in a situation where there is another lockdown, be it local or national, then we will move to remote learning through Microsoft Teams. This will allow for direct communication between teachers and families, including feedback on work, and ensure that what we would be learning in school can be replicated at home. Log in details will be sent out in September.

 

There may be adjustments needed in the future but we have assessed the potential risks of opening up school to a greater number of children and, while we cannot be 100% risk free, we are confident we are in a position to safely have everyone back together in school in line with the guidance we have been given.

 

If you have worries about attending, for any reason, please contact us at school.

 

We are very much looking forward to welcoming everyone back to school.

 

Please click on the link below to access the full letter (and better graphics):

 

September information Jul 20