Year 5 Parent/Teacher Consultations

We would like to invite you to a 10 minute session with your child’s class teacher to discuss their progress in Year 5.

 

The meeting will take place during the day on Tuesday 24th November 2020 between 8am and 6pm. If you are unable to make this date please contact your child’s class teacher to arrange an alternative date, as we feel it is very important that we meet with all parents/carers.

 

In a normal year this would take place face-to-face in school, but in order to ensure the safety of everyone within our school community these meetings will be held virtually via Microsoft Teams. The system has been trialled successfully ahead of the parent/teacher consultations, and by following the advice below we should be able to provide the same meeting experience as you would have had in normal circumstances.

 

Teams should work on any internet-connected phone, tablet or computer. If you do not have access to the internet at home or a suitable device then please contact the school office so that we can make alternative arrangements.

 

To book your meeting, you will need to click on the following link: www.chalkwellhall.co.uk/parentbookings

 

Once you open the link, select your child’s class at the top of the page, select the date shown above and then all available times on the day will be listed. Bookings will work on a first come, first served basis. There is a short form to complete with details about yourself and your child, as well as a box to provide the teacher with any information about any particular topics or issues you would like to discuss.

 

On the day of the meetings, it is really important that meetings run to time. To help our staff, and all other families in the class, we have put together a guide for parents. An electronic version is attached to this letter, and a paper copy will be sent home with your child today.

 

Please fill in the blanks with your meeting time and child’s log in details so that you have all the information you should need to access the meeting in the same place and keep the document to hand on the meeting day.

 

The Year 5 team look forward to meeting with you and discussing how your child has settled back into school life and their targets moving forwards.

 

Thank you for your continued support.

 

 

CHALKWELL HALL JUNIOR SCHOOL

Parent/Teacher Consultations via Microsoft Teams

To help the meetings run smoothly, and allow you the full 10 minutes of meeting time with the class teacher, we are asking all parents and carers to follow the advice below in setting up for the meetings. Please fill in all information as needed below and keep this document to hand on the day of the meeting.

 

From 2 weeks before the meeting

 

  1. If you do not have access to the internet, or need technical support at any stage of the process, contact the school office on 01702 478570 as soon as possible. We will work with you to find the best solution to any issues.

 

  1. If you have access to the internet, book your meeting via this link (using a personal email account):
    https://outlook.office365.com/owa/calendar/ChalkwellHallJuniorSchool1@chalkwellhall-jun.southend.sch.uk/bookings/

 

  1. Once you open the link, select your child’s class at the top of the page, select the date shown above and then all available times on the day will be listed. Bookings will work on a first come, first served basis.

 

  1. Make a note of your meeting time here: Date:  _______________________

 

Time:  _______________________

 

  1. Make a note of your child’s Teams account details below. This is very important to have to hand on the day of the meeting, and without it you will not be able to access the meeting. Should you not know these details, or think you have lost them, then please contact the school office or your child’s teacher.

 

Child’s Teams email address:   _____________________@chalkwellhall-jun.southend.sch.uk

 

Child’s password:  ________________________________

 

On the day: meeting set up

 

  1. Make sure your child’s Teams account is logged in on the device you will use for the meeting. This can be either through the free Teams app or web browser option. Without this, you will not be able to access the meeting. This is due to the safety measures in place to make sure children cannot be contacted by people outside of school.

 

  1. Log in at least 5 minutes before the meeting start time, using the link sent in the booking confirmation to your personal email account. The link must be opened on the same device that is logged into Teams.

 

  1. Contact the school office if there is a connection issue and our ICT team will help troubleshoot issues. Please do not try to email/contact the class teacher as their account will not be checked during the meeting day.

 

We cannot guarantee we can solve all issues, but we will try our best to get you online in time for your meeting time.

 

  1. Your class teacher will join the meeting as soon as they are ready. As with any parent consultation, it is possible for delays to happen so please bear with us if your meeting starts a little later than planned.

 

 

We thank you for your support in following these steps so that our virtual

parent/teacher consultation days can run smoothly for all members of our school community.

Positive case of Covid 19

We have been made aware of a pupil in our school community who has tested positive for COVID 19. However, given the circumstances of the particular case, the Department for Education (DfE) has advised the school that no other members of the school community need to isolate at this time.

We know that you may find this concerning but we are continuing to monitor the situation and are working closely with the DfE and, if required at a later point, Public Health England. This letter is to inform you of the current situation and provide advice on how to support your child.

Once we were notified of the positive test, the school’s leadership team followed the established reporting procedures, which includes contacting the DfE. The DfE advise on a school’s next steps in the event of an individual occurrence, based on the circumstances of that particular case.

The DfE advice that we were given stated that:

  • The time when people who have tested positive for coronavirus (COVID-19) are infectious to others is from 2 days before the onset of symptoms to 10 days afterwards, or from 2 days prior to the date of their test to 10 days afterwards if they have had no symptoms.
  • Only people who came into contact with an individual who has had a positive test result for coronavirus (COVID-19) during this time need to be advised to self-isolate.

Given the circumstances of the positive case, whereby the child had not been in school for more than 2 days prior to being tested, the advice was given that the class bubble does not need to isolate.

Please note, we will not be sharing any more details regarding this specific case, and advise all families to respect the privacy of those involved by not seeking or sharing any further details within the school community.

The school remains open and your child should continue to attend as normal if they remain well.

We have attached to this letter further advice on what to do should your own child begin to develop any symptoms of Covid-19. Please be assured that this is part of the standard letter that the DfE has provided for us to use in reporting a positive case within our school community.

Thank you for your continued support.

 

 

What to do if your child develops symptoms of COVID 19

 

If your child develops symptoms of COVID-19, they must not come to school and should remain at home for at least 10 days from the date when their symptoms appeared. Anyone with symptoms will be eligible for testing and this can be arranged via https://www.nhs.uk/ask-for-a-coronavirus-test or by calling 119.

 

All other household members who remain well, must stay at home and not leave the house for 14 days. This includes anyone in your ‘Support Bubble’.

 

Further information is available at: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

 

The 14-day period starts from the day when the first person in the house became ill.

 

Household members should not go to work, school or public areas and exercise should be taken within the home.

 

If you require help with buying groceries, other shopping or picking up medication, or walking a dog, you should ask friends or family. Alternatively, you can order your shopping online and medication by phone or online.

 

Household members staying at home for 14 days will greatly reduce the overall amount of infection the household could pass on to others in the community

 

If you are able, move any vulnerable individuals (such as the elderly and those with underlying health conditions) out of your home, to stay with friends or family for the duration of the home isolation period.

 

Symptoms

 

The most common symptoms of coronavirus (COVID-19) are recent onset of:

 

  • a new continuous cough
  • a high temperature
  • a loss of, or change in, your normal sense of taste or smell (anosmia)

 

For most people, coronavirus (COVID-19) will be a mild illness.

 

If your child does develop symptoms, you can seek advice from the nhs.uk website at https://www.nhs.uk/conditions/coronavirus-covid-19/check-if-you-have-coronavirus-symptoms/. If you are concerned about your child’s symptoms, or they are worsening you can seek advice from NHS 111 at https://111.nhs.uk/ or by phoning 111.

 

How to stop COVID-19 spreading

 

There are things you can do to help reduce the risk of you and anyone you live with getting ill with COVID-19

 

Do

  • wash your hands with soap and water often – do this for at least 20 seconds
  • use hand sanitiser gel if soap and water are not available
  • wash your hands as soon as you get home
  • cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze
  • put used tissues in the bin immediately and wash your hands afterwards

 

 

Further Information

Further information is available at https://www.nhs.uk/conditions/coronavirus-covid-19/

 

Flu Immunisation – 3rd and 4th December 2020

Your child’s annual flu vaccination is now due

 

This vaccination is recommended to help protect your child against flu. Flu can be an unpleasant illness and sometimes causes serious complications. Vaccinating your child will also help protect more vulnerable family members and friends by preventing the spread of flu. In the context of the COVID-19 pandemic it is more important than ever that we ensure that children receive the flu vaccine to protect themselves, their families and to help protect the NHS.

 

Your child’s consent form is available here    

Your school URN is: 114718

Please insert this URN into the required field to correctly identify your child’s school.

Please complete the consent form (one for each child) by 5pm, 1st December 2020 to ensure your child receives their vaccination. Please contact your immunisation team on 01702 482830 if you would like any help with the form. Alternatively paper copies are available from your school office.

 

Vaccination will take place on Thursday 3rd and Friday 4th December 2020 in school.

 

The vaccination is free and is a quick and simple spray up the nose. It is recommended that flu vaccination is given each year.  A leaflet explaining the vaccination programme is available here.

 

The leaflet includes details about a very small number of children for whom the nasal vaccine is not appropriate. If your child cannot have the nasal vaccine we will contact you directly to offer them the injectable vaccine.

 

Since the programme was introduced, most children offered the vaccines in schools have had the immunisation.

 

If you have any queries, please contact the immunisation team on 01702 482830

 

 

 

 

If your child becomes wheezy, has a bad asthma attack, or has started oral steroids for their asthma after you return this form, please contact the immunisation service on the number above.

 

If you decide you do not want to vaccinate your child against flu, please return the consent form giving the reason. This will help us to plan and improve our service.

For further information see: www.nhs.uk/child-flu

 

More information about your immunisation service is available here.

 

Additional Information:

 

Possible Side Effects:

  • decreased appetite
  • headache
  • nasal congestion (stuffy nose)
  • aching limbs
  • a high temperature

These side effects should pass quickly and can be treated with paracetamol/ibuprofen if you feel your child

needs it. Children are most likely to experience side effects when they receive their first ever dose of the

nasal Flu vaccine. Side effects normally reduce with doses in additional years.

 

The consent form needs to be signed by a person with parental responsibility which includes:

  • Mother: automatic
  • Father: if married to mother either when baby is born or marries subsequently
  • Unmarried father: if name appears on birth certificate (since 01.12.03) or legally acquired
  • Others: if parental responsibility is legally acquired
  • Parental Responsibility Agreement: signed, properly witnessed and sent for registration to Principle

Registry or the Family Division (High Court)

  • Residence Order: granted by the Court

 

Immunisation Service Privacy Notice – May 2018

 

Who is collecting the data?

Essex Partnership University Trust Immunisation Service is collecting information about your child to ensure

that we have up to date health information about their health at the time that you are consenting for them

to receive an immunisation. Their demographic information is used to ensure that we identify their

electronic health record accurately.

What data is being collected?

We ask for basic demographic data to allow us to identify them and their health record. The information

about their health is utilised by the nurses to ensure that they can confirm that the immunisation is suitable

for them.

What is the legal basis for processing the data?

Section 9(2)(h) allows for the processing of your child’s data for the provision of direct healthcare and the

management of healthcare systems.

Will the data be shared with any third parties?

Your child’s data will be shared with their general practice (GP) and with the child health information system

(CHIS) which holds immunisation and screening information for all children in the UK.

How will the information be used?

We collect data on consent forms to allow us to identify a person’s health record if you have consented to

their immunisation and to allow the nurses to make decisions about their care based on the most up to date

information about their current health.

How long will the data be stored for?

The information will be stored on their electronic health record after their vaccination; this information will

then be available throughout their lifetime. Their paper records will be destroyed once they have been

scanned onto their record.

What rights does the data subject have?

Data subjects have the right to request a copy of any data we request or record about them.

How can you contact us with queries or concerns about this privacy notice?

If you have any queries or concerns regarding the information that we hold about your child or have a

question regarding this privacy notice, please contact:

Our Data Protection Officer: Epunft.dpo@nhs.net Tel: 01268 407724

Or the Information Governance team: Epunft.info.gov@nhs.net

Or the Information Commissioner Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Web: https://ico.org.uk/concerns/ Tel: 0303 123 1113

Year 4 Parent/Teacher Consultations

We would like to invite you to a 10 minute session with your child’s class teacher to discuss their progress in Year 4.

 

The meeting will take place during the day on Tuesday 17th November 2020 between 8am and 6pm. If you are unable to make this date please contact your child’s class teacher to arrange an alternative date, as we feel it is very important that we meet with all parents/carers.

 

In a normal year this would take place face-to-face in school, but in order to ensure the safety of everyone within our school community these meetings will be held virtually via Microsoft Teams. The system has been trialled successfully ahead of the parent/teacher consultations, and by following the advice below we should be able to provide the same meeting experience as you would have had in normal circumstances.

 

Teams should work on any internet-connected phone, tablet or computer. If you do not have access to the internet at home or a suitable device then please contact the school office so that we can make alternative arrangements.

 

To book your meeting, you will need to click on the following link: www.chalkwellhall.co.uk/parentbookings

 

Once you open the link, select your child’s class at the top of the page, select the date shown above and then all available times on the day will be listed. Bookings will work on a first come, first served basis. There is a short form to complete with details about yourself and your child, as well as a box to provide the teacher with any information about any particular topics or issues you would like to discuss.

 

On the day of the meetings, it is really important that meetings run to time. To help our staff, and all other families in the class, we have put together a guide for parents. An electronic version is attached to this letter, and a paper copy will be sent home with your child today.

 

Please fill in the blanks with your meeting time and child’s log in details so that you have all the information you should need to access the meeting in the same place and keep the document to hand on the meeting day.

 

The Year 4 team look forward to meeting with you and discussing how your child has settled back into school life and their targets moving forwards.

 

Thank you for your continued support.

 

 

CHALKWELL HALL JUNIOR SCHOOL

Parent/Teacher Consultations via Microsoft Teams

To help the meetings run smoothly, and allow you the full 10 minutes of meeting time with the class teacher, we are asking all parents and carers to follow the advice below in setting up for the meetings. Please fill in all information as needed below and keep this document to hand on the day of the meeting.

 

From 2 weeks before the meeting

 

  1. If you do not have access to the internet, or need technical support at any stage of the process, contact the school office on 01702 478570 as soon as possible. We will work with you to find the best solution to any issues.

 

  1. If you have access to the internet, book your meeting via this link (using a personal email account):
    https://outlook.office365.com/owa/calendar/ChalkwellHallJuniorSchool1@chalkwellhall-jun.southend.sch.uk/bookings/

 

  1. Once you open the link, select your child’s class at the top of the page, select the date shown above and then all available times on the day will be listed. Bookings will work on a first come, first served basis.

 

  1. Make a note of your meeting time here: Date:  _______________________

 

Time:  _______________________

 

  1. Make a note of your child’s Teams account details below. This is very important to have to hand on the day of the meeting, and without it you will not be able to access the meeting. Should you not know these details, or think you have lost them, then please contact the school office or your child’s teacher.

 

Child’s Teams email address:   _____________________@chalkwellhall-jun.southend.sch.uk

 

Child’s password:  ________________________________

 

On the day: meeting set up

 

  1. Make sure your child’s Teams account is logged in on the device you will use for the meeting. This can be either through the free Teams app or web browser option. Without this, you will not be able to access the meeting. This is due to the safety measures in place to make sure children cannot be contacted by people outside of school.

 

  1. Log in at least 5 minutes before the meeting start time, using the link sent in the booking confirmation to your personal email account. The link must be opened on the same device that is logged into Teams.

 

  1. Contact the school office if there is a connection issue and our ICT team will help troubleshoot issues. Please do not try to email/contact the class teacher as their account will not be checked during the meeting day.

 

We cannot guarantee we can solve all issues, but we will try our best to get you online in time for your meeting time.

 

  1. Your class teacher will join the meeting as soon as they are ready. As with any parent consultation, it is possible for delays to happen so please bear with us if your meeting starts a little later than planned.

 

 

We thank you for your support in following these steps so that our virtual parent/teacher consultation days can run smoothly for all members of our school community.

12A Rated Film – The Breadwinner (Year 6)

As we are approaching the start of our next topic on Cultures, we are asking for your support on a few matters, if possible.

 

The children have many questions regarding different cultures and we are hoping to explore BAME (Black, Asian and Minority Ethnic) groups within this topic to help them gain a better understanding of the lives of those people around them. We would like to offer the children the opportunity to listen to different stories, experiences or insights from these different cultures. If you feel that you are able to help in any way, please email your class teacher via the class email address to discuss further.

 

As part of this new topic, we will be studying the book, ‘Parvana’s Journey.’ We would like to watch the prequel to this story, entitled ‘The Breadwinner.’ It is an animation drama in which a young Afghan girl named Parvana disguises herself as a boy in order to provide for her family.

 

The film has been rated a 12 on the British Board of Film Classification due to the following reasons:

 

THREAT

A child is caught amidst gunfire and bombing. Two young children are chased by a machine gun-wielding Taliban member. Prisoners are marched at gunpoint by Taliban soldiers; it is implied that they are to be executed. A man threatens a woman with a knife. Milder threat occurs in fantasy sequences in which a boy encounters fearsome creatures and dangerous storms.

VIOLENCE

Two women are beaten: we hear the sounds of the impacts but the blows occur off-screen. A man is shot, resulting in his shirt sleeve being covered in blood. A man punches a child in the stomach, knocking her to the ground.

As the above content is quite sparse, having watched the film, we are able to edit out anything deemed inappropriate without disrupting the story; leaving the children with an age appropriate version. We believe that it would give them a greater context into Afghanistan culture and will provide them with some of the answers that they have regarding the culture surrounding the book.

 

If you would like any more information on the film, or would like to see the trailer, please find the link below.  Please do contact us if you would like to discuss the story further before responding.

 

http://www.bbfc.co.uk/releases/breadwinner-2017#bbfcinsight

 

As we are trying to limit the chance of transmission of the Coronavirus in school we would prefer an email response rather than a paper reply slip.  Please only reply via email if you do not give permission for your child to watch ‘The Breadwinner’.   If we do not hear from you we will assume that you give permission.  You can reply to the class email address or to the office email address.  Please email responses by 6th November 2020.  Please reply with the subject line as: Edited 12 Rated Film ‘the Breadwinner’.  Please give your child’s name, class and statement indicating that you do not give permission to watch the edited 12A rated film.

 

This topic will probably raise a lot of questions both at school and at home, but we would like to stress to you that any questions surrounding this topic will be addressed in class and will be answered with due care and sensitivity. Please remember that the Year 6 teachers are here to support you via email if you have any questions or concerns.

 

Thank you for your continued co-operation.

 

Newsletter – 23rd October 2020

And just like that, the first half term is over! We have made it! I am in awe of the whole school community and the parts they have played in what I would consider an extremely challenging yet successful term. This success is measurable is many different ways. After 8 weeks, I am proud of how the children have adapted to the new normal and are happy to be back in the school routine. I am also thankful to the parents for not only following all of the new routines, but also adapting to the new rules to help keep the school as safe an environment as it could be, in regards to the vast majority wearing masks on site at the staggered drop off and pick up times. I am immensely proud of the CHJS staff, who have been dedicated to the cause and supportive of each other during this highly intense and very different first half term. I thank them and you all for the continued support.

Since September, we have put wellbeing as our number one priority for the school community. We are incredibly proud of how our pupils, parents and staff have responded to and settled into the new routines in place, so we can now begin to significantly increase the level of academic supports to push our children on to catch up on learning missed as a result of lockdown.

To help schools to provide additional catch-up support, the government has provided additional funding to schools to spend on their catch up plans. We are extremely happy to welcome Mrs Cooper, an ex-deputy head and previous English and Assessment lead, to the CHJS team from after half term. Mrs Cooper will initially be working across Years 5 &6, running a range of interventions to help pupils close gaps in their learning.  Mrs Haggar will continuing to provide teacher-led interventions across Years 3 & 4, as she has since September.

A reminder for parents that your children need to be equipped for the colder weather next half term. Both weekly PE sessions will continue outdoors, and it may be prudent to put a plastic bag and spare pair of socks in their PE kit bags.

Congratulations to all of our newly elected Junior Governors and thank you for those who participated in the process!

Despite the lack of actual sporting events, we have entered several virtual inter-school events, which has meant that every child has represented the school in the first term- WOW!

Thanks to all of those children who took part in the skipping, Mini-Marathon and Sports Hall events. As you know we weren’t able to do the 2.6 miles in one go (in most cases) due to our circumstances (use of public park, weather, time restraints, etc) so the run was scheduled over a few PE sessions.

6TF were the last year 6 class to complete their Bikeability level 2 training this week, and they accomplished this through a wide variety of weather conditions! Well done 6TF!

For those of you who enjoy Strictly Come Dancing, keep an eye out for former CHJS pupil and Eastenders actress Maisie Smith, who is taking part in the show. I am sure you will join us in wishing Maisie all the best for the competition.

Over the half term break, the class email accounts will not be checked by our teachers. We encourage all members of our school community, including our staff team, to switch off from school life for a week and enjoy the rest.

It has been a long but successful first half term back and a big effort for pupils, parents and staff alike, and we look forward to everyone returning refreshed and recharged on Monday 2nd November.

Thank you for your continued support and enjoy your half term!

 

PTA NEWS

 

For a fun Halloween activity, don’t forget to enter our Pumpkin Competion for a suggested donation of £1 and the winner will receive a £10 Amazon gift voucher.

 

Please make your donation via our events page: www.pta-events.co.uk/chalkwellhallpta/index.cfm?event=event&eventId=30355#.X4YvdaR4WEc

Simply visit our Facebook events page and upload your creations here (please include your child’s year group with their entry):  https://fb.me/e/3PEOuRiqe  All entries to be in by 6pm, 31st October to be in with a chance of winning a £10 Amazon voucher! Winners (one from the infants and one from the juniors) will be announced in school and on Facebook on Friday 6th November.

 

 

DISCOUNTED TICKETS – Looking to keep the children entertained over Half Term without spending a fortune? Please contact ptachalkwellhall@gmail.com or send a FB messenger to PTA CHS to purchase our discounted tickets for Adventure Island & Sea Life Adventure. Adventure Island will be open every day of the Half Term holiday and every weekend until 15th November. Sealife Adventure is open every day.

  • Blue Band – £16 each (normally £32 on the gate)
  • Green Band – £13 each (normally £25 on the gate)
  • Sea Life Adventure Wild – £7 each (normally £17.50 per adult and £12.50 per child)

For Covid procedures please visit http://adventureisland.co.uk/covid-19/

 

 

With Christmas just around the corner it’s time to start getting prepared! We are pleased to announce that we have set up an Amazon Smile account, so every time you shop online with Amazon Smile you can help raise much needed funds for our schools. Please sign up today https://smile.amazon.co.uk/ch/1094927-0 and select Chalkwell Hall as your chosen charity.

 

 

 

 

Attendance matters

Our overall attendance so far this term is 96.8%.

Children in Need 2020

It is Children in Need on Friday 13th November 2020 and we have decided to support this charity again this year.

 

Children are invited to come to school in non-uniform, they can wear Pudsey clothing/accessories if they wish. We are asking for a suggested donation of £1 for this event; however, to minimise the handling of money in school, this year we are requesting use of the link below to donate directly:

https://donate.bbcchildreninneed.co.uk/

 

Thank you in advance for your support.

Year 3 Parent/Teacher Consultations

 

We would like to invite you to a 10 minute session with your child’s class teacher to discuss their progress in Year 3.

 

The meeting will take place during the day on Tuesday 10th November 2020 between 8am and 6pm. If you are unable to make this date please contact your child’s class teacher to arrange an alternative date, as we feel it is very important that we meet with all parents/carers.

 

In a normal year this would take place face-to-face in school, but in order to ensure the safety of everyone within our school community these meetings will be held virtually via Microsoft Teams. The system has been trialled successfully ahead of the parent/teacher consultations, and by following the advice below we should be able to provide the same meeting experience as you would have had in normal circumstances.

 

Teams should work on any internet-connected phone, tablet or computer. If you do not have access to the internet at home or a suitable device then please contact the school office so that we can make alternative arrangements.

 

To book your meeting, you will need to click on the following link: www.chalkwellhall.co.uk/parentbookings

 

Once you open the link, select your child’s class at the top of the page, select the date shown above and then all available times on the day will be listed. Bookings will work on a first come, first served basis. There is a short form to complete with details about yourself and your child, as well as a box to provide the teacher with any information about any particular topics or issues you would like to discuss.

 

On the day of the meetings, it is really important that meetings run to time. To help our staff, and all other families in the class, we have put together a guide for parents. An electronic version is attached to this letter, and a paper copy will be sent home with your child today.

 

Please fill in the blanks with your meeting time and child’s log in details so that you have all the information you should need to access the meeting in the same place and keep the document to hand on the meeting day.

 

The Year 3 team look forward to meeting with you and discussing how your child has settled back into school life and their targets moving forwards.

 

Thank you for your continued support.

 

 

 

 

 

To help the meetings run smoothly, and allow you the full 10 minutes of meeting time with the class teacher, we are asking all parents and carers to follow the advice below in setting up for the meetings. Please fill in all information as needed below and keep this document to hand on the day of the meeting.

 

From 2 weeks before the meeting

 

  1. If you do not have access to the internet, or need technical support at any stage of the process, contact the school office on 01702 478570 as soon as possible. We will work with you to find the best solution to any issues.

 

  1. If you have access to the internet, book your meeting via this link (using a personal email account):
    https://outlook.office365.com/owa/calendar/ChalkwellHallJuniorSchool1@chalkwellhall-jun.southend.sch.uk/bookings/

 

  1. Once you open the link, select your child’s class at the top of the page, select the date shown above and then all available times on the day will be listed. Bookings will work on a first come, first served basis.

 

  1. Make a note of your meeting time here:

    Date:  _______________________

Time:  _______________________

 

  1. Make a note of your child’s Teams account details below. This is very important to have to hand on the day of the meeting, and without it you will not be able to access the meeting. Should you not know these details, or think you have lost them, then please contact the school office or your child’s teacher.

 

Child’s Teams email address:   _____________________@chalkwellhall-jun.southend.sch.uk

 

Child’s password:  ________________________________

 

On the day: meeting set up

 

  1. Make sure your child’s Teams account is logged in on the device you will use for the meeting. This can be either through the free Teams app or web browser option. Without this, you will not be able to access the meeting. This is due to the safety measures in place to make sure children cannot be contacted by people outside of school.

 

  1. Log in at least 5 minutes before the meeting start time, using the link sent in the booking confirmation to your personal email account. The link must be opened on the same device that is logged into Teams.

 

  1. Contact the school office if there is a connection issue and our ICT team will help troubleshoot issues. Please do not try to email/contact the class teacher as their account will not be checked during the meeting day.

 

We cannot guarantee we can solve all issues, but we will try our best to get you online in time for your meeting time.

 

  1. Your class teacher will join the meeting as soon as they are ready. As with any parent consultation, it is possible for delays to happen so please bear with us if your meeting starts a little later than planned.

 

 

We thank you for your support in following these steps so that our virtual parent/teacher consultation days can run smoothly for all members of our school community.

Breakfast Club places available

I am writing to advise you that we currently have some spaces available in our Breakfast Club for families who would like before school care for 3 or more days a week.  If you are interested in a place for your child, please contact Mrs Roe by email on asclub@chalkwellhall-jun.southend.sch.uk.

 

Please note that we will charge for the full contract booking, e.g. if you have booked for 3 days a week, you will be charged for 3 days. Refunds will only be issued if your child is absent from school due to illness or in isolation.

 

We have set up four bubbles in the Breakfast Club which we are not allowed to mix, when a booking is cancelled that place cannot be filled with another child so we cannot recoup the cost of the booking.

 

Mrs Roe has reported that the bubbles are working well and would like to extend an invitation to families who need before school care for at least 3 days per week.  Places will be allocated on a first come, first served basis.

 

Thank you for your continued support.