CHALKWELL HALL JUNIOR SCHOOL

E-SAFETY POLICY

CONTENTS

  1. Introduction and Overview
  • Our E-Safety vision
  • Rationale and Scope
  • Roles and responsibilities
  • How the policy is communicated to staff/pupils/community
  • Handling complaints
  • Reviewing and Monitoring
  1. Education and Curriculum
  • Why is Internet use important?
  • How does Internet use benefit education?
  • Pupil online safety curriculum
  • Staff and governor training
  • Parent awareness and training
  1. Expected Conduct and Incident Management
  2. Managing the IT Infrastructure
  • Internet access, security (virus protection) and filtering
  • Network management (user access, backup, curriculum and admin)
  • Passwords policy
  • E-mail
  • School website
  • Learning environments
  • Social networking
  1. Data Security
  • Strategic and operational practices
  • Technical solutions
  1. Equipment and Digital Content
  • Personal mobile phones and devices
  • Digital images and video
  1. Appendices (separate documents):

A1:       E-Safety Rules displayed in all classrooms

A2:       Acceptable Use Agreement including photo/video permission (Parents)

A3:       Acceptable Use Agreement (Staff, Volunteers and Governors)

A4:       Flowchart for responding to e-safety incidents in school

A6:       iPad Acceptable Use Agreement – separate document

Search and Confiscation guidance from DfE
https://www.gov.uk/government/publications/searching-screening-and-confiscation

  1. Rationale

 E-Safety Vision

Our aim is for our school community to develop their computing skills safely and understand their responsibilities for using technology in their lives.

E-Safety encompasses Internet technologies and electronic communications such as mobile phones and wireless technology. It highlights the need to educate children and young people about the benefits and risks of using new technology and provides safeguards and awareness for users to enable them to control their online experiences.

Embedded within our community’s use of technology, there must be an understanding of how they as users need to keep themselves safe as well as an understanding of their own personal responsibilities.

The school’s e-safety policy will operate in conjunction with other policies including those for Pupil Behaviour, Bullying, Curriculum, Data Protection and Security. It has been written by the school, building on Southend Local Authority, Naace and Government guidance. It has been agreed by the senior leadership team and approved by governors.

Rationale

The purpose of this policy is to:

  • Set out the key principles expected of all members of the school community at Chalkwell Hall Junior School with respect to the use of IT-based technologies.
  • Safeguard and protect the children and staff.
  • Assist school staff working with children to work safely and responsibly with the Internet and other IT and communication technologies and to monitor their own standards and practice.
  • Set clear expectations of behaviour and/or codes of practice relevant to responsible use of the Internet for educational, personal or recreational use for the whole school community.
  • Have clear structures to deal with online abuse such as online bullying [noting that these need to be cross referenced with other school policies].
  • Ensure that all members of the school community are aware that unlawful or unsafe behaviour is unacceptable and that, where appropriate, disciplinary or legal action will be taken.
  • Minimise the risk of misplaced or malicious allegations made against adults who work with students.

 The main areas of risk for our school community can be summarised as follows:

Content

  • Exposure to inappropriate content
  • Lifestyle websites promoting harmful behaviours
  • Hate content
  • Content validation: how to check authenticity and accuracy of online content

Contact

  • Grooming (sexual exploitation, radicalisation etc.)
  • Online bullying in all forms
  • Social or commercial identity theft, including passwords

Conduct

  • Aggressive behaviours (bullying)
  • Privacy issues, including disclosure of personal information
  • Digital footprint and online reputation
  • Health and well-being (amount of time spent online, gambling, body image)
  • Sexting
  • Copyright (little care or consideration for intellectual property and ownership)

Scope

This policy applies to all members of Chalkwell Hall Junior School’s community (including staff, students/pupils,volunteers,parents/carers, visitors, community users) who have access to and are users of our IT systems, both in and out of school.

Roles and responsibilities

Role Key Responsibilities
Headteacher ·      Must be adequately trained in off-line and online safeguarding, in-line with statutory guidance and relevant Local Safeguarding Children Board (LSCB) guidance

·      To lead a ‘safeguarding’ culture, ensuring that online safety is fully integrated with whole school safeguarding.

·      To take overall responsibility for online safety provision

·      To take overall responsibility for data management and information security (SIRO) ensuring school’s provision follows best practice in information handling

·      To ensure the school uses appropriate IT systems and services including, filtered Internet Service, e.g. E2BN.

·      To be responsible for ensuring that all staff receive suitable training to carry out their safeguarding and online safety roles

·      To be aware of procedures to be followed in the event of a serious online safety incident

·      Ensure suitable ‘risk assessments’ undertaken so the curriculum meets needs of pupils, including risk of children being radicalised

·      To receive regular monitoring reports from the Online Safety Co-ordinator

·      To ensure that there is a system in place to monitor and support staff who carry out internal online safety procedures, e.g. network manager

·      To ensure Governors are regularly updated on the nature and effectiveness of the school’s arrangements for online safety

·      To ensure school website includes relevant information.

Online Safety Co-ordinator/Designated Child Protection Lead (This may be the same person) ·      Take day to day responsibility for online safety issues and a leading role in establishing and reviewing the school’s online safety policy/documents

·      Promote an awareness and commitment to online safety throughout the school community

·      Ensure that online safety education is embedded within the curriculum

·      Liaise with school technical staff where appropriate

·      To communicate regularly with SLT and the designated online safety Governor/committee to discuss current issues, review incident logs and filtering/change control logs

·      To ensure that all staff are aware of the procedures that need to be followed in the event of an online safety incident

·      To ensure that online safety incidents are logged as a safeguarding incident

·      Facilitate training and advice for all staff

·      Oversee any pupil surveys / pupil feedback on online safety issues

·      Liaise with the Local Authority and relevant agencies

·      Is regularly updated in online safety issues and legislation, and be aware of the potential for serious child protection concerns.

Governors/Safeguarding governor (including online safety)

 

·      To ensure that the school has in place policies and practices to keep the children and staff safe online

·      To approve the Online Safety Policy and review the effectiveness of the policy

·      To support the school in encouraging parents and the wider community to become engaged in online safety activities

·      The role of the online safety Governor will include: regular review with the online safety Co-ordinator.

Computing Curriculum Leader ·      To oversee the delivery of the online safety element of the Computing curriculum
Network Manager/technician ·      To report online safety related issues that come to their attention, to the Online Safety Coordinator

·      To manage the school’s computer systems, ensuring
– school password policy is strictly adhered to.
– systems are in place for misuse detection and malicious attack (e.g. keeping virus protection up to date)
– access controls/encryption exist to protect personal and sensitive information held on school-owned devices
– the school’s policy on web filtering is applied and updated on a regular basis

•   That they keep up to date with the school’s online safety policy and technical information in order to effectively carry out their online safety role and to inform and update others as relevant

•   That the use of school technology and online platforms are regularly monitored and that any misuse/attempted misuse is reported to the online safety co-ordinator/Headteacher

·      To ensure appropriate backup procedures and disaster recovery plans are in place

·      To keep up-to-date documentation of the school’s online security and technical procedures

Teachers ·      To embed online safety in the curriculum

·      To supervise and guide pupils carefully when engaged in learning activities involving online technology (including, extra-curricular and extended school activities if relevant)

·      To ensure that pupils are fully aware of research skills and are fully aware of legal issues relating to electronic content such as copyright laws

All staff, volunteers and contractors. ·      To read, understand, sign and adhere to the school staff Acceptable Use Agreement/Policy, and understand any updates annually. The AUP is signed by new staff on induction.

·      To report any suspected misuse or problem to the online safety coordinator

·      To maintain an awareness of current online safety issues and guidance e.g. through CPD

·      To model safe, responsible and professional behaviours in their own use of technology

Exit strategy

·      At the end of the period of employment/volunteering to return any equipment or devices loaned by the school. This will include leaving PIN numbers, IDs and passwords to allow devices to be reset, or meeting with line manager and technician on the last day to log in and allow a factory reset.

Pupils ·      Read, understand, and adhere to the E-Safety Rules displayed in every classroom.

·      To understand the importance of reporting abuse, misuse or access to inappropriate materials

·      To know what action to take if they or someone they know feels worried or vulnerable when using online technology

·      To understand the importance of adopting safe behaviours and good online safety practice when using digital technologies out of school and realise that the school’s online safety policy covers their actions out of school

·      To contribute to any ‘pupil voice’ / surveys that gathers information of their online experiences

Parents/carers ·      To read, understand and promote the school’s E-Safety Rules with their child/ren

·      To consult with the school if they have any concerns about their children’s use of technology

·      To support the school in promoting online safety and endorse the Parents’ Acceptable Use Agreement which includes the pupils’ use of the Internet and the school’s use of photographic and video images

External groups including Parent groups ·      Any external individual/organisation will sign an Acceptable Use agreement prior to using technology or the Internet within school

·      to support the school in promoting online safety

·      To model safe, responsible and positive behaviours in their own use of technology.

 

Communication:

The policy will be communicated to staff/pupils/community in the following ways:

  • Policy to be posted on the school website.
  • Policy to be part of school induction pack for new staff.
  • Regular updates and training on online safety for all staff.
  • Acceptable use agreements discussed with staff and pupils at the start of each year. Acceptable use agreements to be issued to whole school community, on entry to the school.

Handling Incidents:

  • The school will take all reasonable precautions to ensure online safety.
  • Staff and pupils are given information about infringements in use and possible sanctions.
  • Online Safety Coordinator acts as first point of contact for any incident.
  • Any suspected online risk or infringement is reported to Online Safety Coordinator that day
  • Any concern about staff misuse is always referred directly to the Headteacher, unless the concern is about the Headteacher in which case the complaint is referred to the Chair of Governors and the LADO (Local Authority’s Designated Officer).

Review and Monitoring

The online safety policy is referenced within other school policies (e.g. Safeguarding and Child Protection policy, Anti-Bullying policy, PSHE, Computing policy).

  • The online safety policy will be reviewed annually or when any significant changes occur with regard to the technologies in use within the school
  • There is widespread ownership of the policy and it has been agreed by the SLT and approved by Governors. All amendments to the school online safety policy will be disseminated to all members of staff and pupils.
  1. Education and curriculum

Why is Internet use important?

  • The Internet is an essential element in 21st century life for education, business and social interaction.
  • The school has a duty to provide pupils with quality Internet access as part of their learning experience.
  • Internet use is a part of the statutory curriculum and a necessary tool for staff and pupils as they collaborate and communicate online.
  • Pupils use the Internet widely outside school and need to learn how to evaluate Internet information and to take care of their own safety and security.
  • The purpose of Internet use in school is to raise educational standards, to promote pupil achievement, to support the professional work of staff and to enhance the school’s management functions.
  • Internet access is an entitlement for students who show a responsible and mature approach to its use.

How does Internet use benefit education?

Benefits of using the Internet in education include:

  • access to world-wide educational resources including museums and art galleries;
  • inclusion in the National Education Network which connects all UK schools;
  • educational and cultural exchanges between pupils world-wide;
  • access to experts in many fields for pupils and staff;
  • professional development for staff through access to national developments, educational materials and effective curriculum practice;
  • collaboration across support services and professional associations;
  • improved access to technical support including remote management of networks and automatic system updates;
  • exchange of curriculum and administration data with the Local Authority and DfE;
  • access to learning wherever and whenever convenient.

 Pupil online safety curriculum

This school:

  • has a clear, progressive online safety education programme as part of the Computing curriculum. This covers a range of skills and behaviours appropriate to their age and experience;
  • plans online usage carefully to ensure that it is age-appropriate and supports the learning objectives for specific curriculum areas;
  • will remind students about their responsibilities through the class E-Safety Rules;
  • ensures staff are aware of their responsibility to model safe and responsible behaviour in their own use of technology, e.g. use of passwords, logging-off, use of content, research skills, copyright;
  • ensures that staff and pupils understand issues around plagiarism; how to check copyright and also know that they must respect and acknowledge copyright/intellectual property rights;
  • ensure pupils only use school-approved systems and publish within appropriately secure / age-appropriate environments.

Staff and governor training

This school:

  • makes regular training available to staff on online safety issues and the school’s online safety education program;
  • provides, as part of the induction process, all new staff [including those on university/college placement and work experience] with information and guidance on the Online Safety Policy and the school’s Acceptable Use Agreements.

Parent awareness and training

This school:

  • provides regular e-safety bulletins and updates to parents when appropriate
  • runs a rolling programme of online safety advice, guidance and training for parents.
  1. Expected conduct and incident management

 Expected conduct

In this school, all users:

  • are responsible for using the school IT and communication systems in accordance with the relevant Acceptable Use Agreements;
  • understand the significance of misuse or access to inappropriate materials and are aware of the consequences;
  • understand it is essential to report abuse, misuse or access to inappropriate materials and know how to do so;
  • understand the importance of adopting good online safety practice when using digital technologies in and out of school;
  • know and understand school policies on the use of mobile and hand held devices including cameras;

Staff, volunteers and contractors

  • know to be vigilant in the supervision of children at all times, as far as is reasonable, and uses common-sense strategies in learning resource areas where older pupils have more flexible access;
  • know to take professional, reasonable precautions when working with pupils, previewing websites before use; using age-appropriate (pupil friendly) search engines where more open Internet searching is required with younger pupils;

Parents/Carers

  • should provide consent for pupils to use the Internet, as well as other technologies, as part of the online safety acceptable use agreement form;
  • should know and understand what the school’s ‘rules of appropriate use for the whole school community’ are and what sanctions result from misuse.

Incident Management

In this school:

  • there is strict monitoring and application of the online safety policy and a differentiated and appropriate range of sanctions;
  • all members of the school are encouraged to be vigilant in reporting issues, in the confidence that issues will be dealt with quickly and sensitively, through the school’s escalation processes;
  • support is actively sought from other agencies as needed (i.e. the local authority, E2BN, UK Safer Internet Centre helpline, CEOP, Prevent Officer, Police, IWF) in dealing with online safety issues;
  • monitoring and reporting of online safety incidents takes place and contribute to developments in policy and practice in online safety within the school;
  • parents/carers are specifically informed of online safety incidents involving young people for whom they are responsible;
  • the Police will be contacted if one of our staff or pupils receives online communication that we consider is particularly disturbing or breaks the law;
  • we will immediately refer any suspected illegal material to the appropriate authorities – Police, Internet Watch Foundation and inform the LA.
  1. Managing IT and Communication System

Internet access, security (virus protection) and filtering

This school:

  • informs all users that Internet/email use is monitored;
  • has the educational filtered secure broadband connectivity through the LGfL;
  • uses the LGfL filtering system which blocks sites that fall into categories (e.g. adult content, race hate, gaming). All changes to the filtering policy are logged and only available to staff with the approved ‘web filtering management’ status;
  • ensures network health through use of Sophos anti-virus software (from LGfL);
  • Uses encrypted devices or secure remote access where staff need to access ‘protect-level’ (sensitive personal) data off-site;
  • Works in partnership with E2BN to ensure any concerns about the system are communicated so that systems remain robust and protect students.

Network management (user access, backup)

This school:

  • uses individual, audited log-ins for all users;
  • has additional local network monitoring/auditing software installed;
  • ensures the network manager is up-to-date with E2BN services and policies;
  • has daily back-up of school data (admin and curriculum);
  • uses secure, ‘Cloud’ storage for data back-up that conforms to DfE guidance;
  • storage of all data within the school will conform to the EU and UK data protection requirements; storage of data online, will conform to the EU data protection directive where storage is hosted within the EU.

To ensure the network is used safely, this school:

  • ensures staff read and sign that they have understood the school’s online safety Policy. Following this, they are set-up with Internet, email access and network access. Online access to service is through a unique, audited username and password. The same credentials are used to access the school’s network.
  • Ensures all pupils have their own unique username and password which gives them access to the Internet and other services;
  • makes clear that no one should log on as another user and makes clear that pupils should never be allowed to log-on or use teacher and staff logins;
  • has set-up the network with a shared work area for pupils and one for staff. Staff and pupils are shown how to save work and access work from these areas;
  • requires all users to log off when they have finished working or are leaving the computer unattended;
  • ensures all equipment owned by the school and/or connected to the network has up to date virus protection;
  • makes clear that staff are responsible for ensuring that any computer or laptop loaned to them by the school, is used primarily to support their professional responsibilities.
  • maintains equipment to ensure Health and Safety is followed;
  • ensures that access to the school’s network resources from remote locations by staff is audited and restricted and access is only through school/LA approved systems:
  • does not allow any outside Agencies to access our network remotely except where there is a clear professional need and then access is audited restricted and is only through approved systems;
  • has a clear disaster recovery system in place that includes a secure, remote off site back up of data;
  • ensures that all pupil level data or personal data sent over the Internet is only sent within the approved secure system in our LA;
  • our wireless network has been secured to appropriate standards suitable for educational use;
  • ensures all IT and communications systems are installed professionally and regularly reviewed to ensure they meet health and safety standards;

Password policy

  • This school makes it clear that staff and pupils must always keep their passwords private, must not share with others; If a password is compromised the school should be notified immediately.
  • All staff have their own unique username and private passwords to access school systems. Staff are responsible for keeping their password(s) private.
  • We require staff to use STRONG passwords.

E-mail

This school:

  • provides staff with an email account for their professional use, and makes clear personal email should be through a separate account;
  • will contact the Police if one of our staff or pupils receives an e-mail that we consider is particularly disturbing or breaks the law.
  • will ensure that email accounts are maintained and up to date
  • we use a number of technologies to help protect users and systems in the school, including desktop anti-virus product McAfee, plus direct email filtering for viruses.

Pupils:

  • Pupils are taught about the online safety and ‘netiquette’ of using e-mail both in school and at home.

Staff:

  • Staff will use the school e-mail system for professional purposes
  • Access in school to external personal e mail accounts may be blocked if the school deems it appropriate
  • Staff never use email to transfer staff or pupil personal data externally. ‘Protect-level’ data should never be transferred by email. If there is no secure file transfer solution available for the situation, then the data / file must be protected with security encryption.

School website

  • The Headteacher, supported by the Governing body, takes overall responsibility to ensure that the website content is accurate and the quality of presentation is maintained;
  • The school web site complies with statutory DFE requirements;
  • Most material is the school’s own work; where other’s work is published or linked to, we credit the sources used and state clearly the author’s identity or status;
  • Photographs published on the web do not have full names attached. We do not use pupils’ names when saving images in the file names or in the tags when publishing to the school website;
  • The contact details on the website should be the school address, e-mail and telephone number. Staff or pupils personal information will not be published.

Learning environments

  • The school uses DB Primary as its Virtual Learning Environment (VLE).
  • All pupils/students are taught how to use this safely and responsibly.
  • Staff are given regular training on the features of this service.
  • Uploading of information on the schools’ online learning space is shared between different staff members according to their responsibilities e.g. all class teachers upload information in their class areas;
  • Photographs and videos uploaded to the school’s online environment will only be accessible by members of the school community;
  • In school, pupils are only able to upload and publish within school approved systems.

Social networking

Staff, Volunteers and Contractors

  • Staff are instructed to always keep professional and private communication separate.
  • Teachers are instructed not to run social network spaces for student use on a personal basis or to open up their own spaces to their students, but to use the schools’ preferred system for such communications.
  • The use of any school approved social networking will adhere to the relevant school policies.

School staff will ensure that in private use:

  • No reference should be made in social media to students/pupils, parents/carers or school staff;
  • School staff should not be online friends with any current pupil/student. Any exceptions must be approved by the Headteacher.
  • They do not engage in online discussion on personal matters relating to members of the school community;
  • Personal opinions should not be attributed to the school or local authority and personal opinions must not compromise the professional role of the staff member, nor bring the school into disrepute;
  • Security settings on personal social media profiles are regularly checked to minimise risk of loss of personal information.

Pupils:

  • Are taught about social networking, acceptable behaviours and how to report misuse, intimidation or abuse through our online safety curriculum work.
  • Students are taught and systematically reminded of our school E-Safety rules displayed in each classroom.

 Parents:

  • Parents are reminded about social networking risks and protocols through our parental Acceptable Use Agreement and additional communications materials when required.
  • Are reminded that they need to ask permission before uploading photographs, videos or any other information about other people.

 5. Data security: Management Information System access and Data transfer

 Strategic and operational practices

At this school:

  • The Head Teacher is the Senior Information Risk Officer .
  • Staff are clear who are the key contact(s) for key school information are.
  • We ensure that staff know who to report any incidents where data protection may have been compromised.
  • All staff are DBS checked and records are held in a single central record

Technical Solutions

  • Staff have secure area(s) on the network to store sensitive files.
  • We require staff to log-out of systems when leaving their computer, but also to lock-out when idle or away from the desk for prolonged periods of time.
  • All servers are in lockable locations and managed by DBS-checked staff.
  • Details of all school-owned hardware will be recorded in a hardware inventory.
  • Details of all school-owned software will be recorded in a software inventory.
  • Disposal of any equipment will conform to The Waste Electrical and Electronic Equipment Regulations 2006 and/or The Waste Electrical and Electronic Equipment (Amendment) Regulations 2007. Further information can be found on the Environment Agency website.
  • Where any protected or restricted data has been held we get a certificate of secure deletion for any server that once contained personal data.
  • We are using secure file deletion software.
  1. Equipment and Digital Content

Mobile Devices (Mobile phones, tablets and other mobile devices)

  • Mobile devices brought into school are entirely at the staff member, students & parents or visitors own risk. The School accepts no responsibility for the loss, theft or damage of any phone or hand held device brought into school.
  • Mobile devices are not permitted to be used in certain areas within the school site, e.g. changing rooms and toilets.
  • Personal mobile devices will not be used during lessons or formal school time unless as part of an approved and directed curriculum-based activity with consent from Headteacher/SLT.
  • Student personal mobile devices, which are brought into school, must be turned off (not placed on silent) and stored out of sight on arrival at school in the lockers provided. They must remain turned off and out of sight until the end of the day.
  • Mobile devices will not be used in any way during lessons or formal school time.
  • All visitors are requested to keep their phones on silent.
  • The recording, taking and sharing of images, video and audio on any personal mobile device is prohibited, except where it has been explicitly agreed by the Headteacher. Such authorised use is to be recorded. All mobile device use is to be open to monitoring scrutiny and the Headteacher is able to withdraw or restrict authorisation for use at any time, if it is deemed necessary.
  • The School reserves the right to search the content of any mobile devices on the school premises where there is a reasonable suspicion that it may contain illegal or undesirable material, including pornography, violence or bullying.
  • If a student needs to contact his or her parents or carers, they will be allowed to use a school phone. Parents are advised not to contact their child via their mobile phone during the school day, but to contact the school office.
  • See the separate Mobile Phone policy for further information.

 Storage, Synching and Access

Staff iPads

  • iPads are required to be charged and be ready to use in school.
  • Syncing the iPad to iTunes or iCloud will be maintained by a school administrator.
  • Items, other than apps, deleted from the iPad cannot be recovered.
  • Memory space is limited. Academic content takes precedence over personal files and apps.
  • The whereabouts of the iPad should be known at all times.
  • It is a user’s responsibility to keep their iPad safe and secure.
  • iPads belonging to other users are not to be tampered with in any manner.
  • If an iPad is found unattended, it should be given to the nearest member of staff.
  • Users must set a passcode on their iPad to prevent other users from misusing it.
  • See the separate iPad Acceptable Use Policy for more information.

 Staff use of personal devices

  • Staff are not permitted to use their own mobile phones or devices in a professional capacity, such as for contacting children, young people or their families within or outside of the setting.
  • Staff will be issued with a school phone where contact with students, parents or carers is required, for instance for off-site activities.
  • Staff should not use personally-owned devices, such as mobile phones or cameras, to take photos or videos of students and will only use work-provided equipment for this purpose.
  • If a member of staff breaches the school policy then disciplinary action may be taken.

Digital images and video

In this school:

  • We gain parental/carer permission for use of digital photographs or video involving their child as part of the school agreement form when their daughter/son joins the school (or annually);
  • We do not identify pupils in online photographic materials or include the full names of pupils in the credits of any published school produced video materials/DVDs;
  • Staff sign the school’s Acceptable Use Policy and this includes a clause on the use of mobile phones/personal equipment for taking pictures of pupils;
  • If specific pupil photos (not group photos) are used on the school web site, in the prospectus or in other high profile publications the school will obtain individual parental or pupil permission for its long term, high profile use;
  • The school blocks/filter access to social networking sites unless there is a specific approved educational purpose;
  • Pupils are taught about how images can be manipulated in their online safety education programme and also taught to consider how to publish for a wide range of audiences which might include governors, parents or younger children as part of their computing scheme of work;
  • Pupils are advised to be very careful about placing any personal photos on any ‘social’ online network space. They are taught to understand the need to maintain privacy settings so as not to make public, personal information.
  • Pupils are taught that they should not post images or videos of others without their permission. We teach them about the risks associated with providing information with images (including the name of the file), that reveals the identity of others and their location. We teach them about the need to keep their data secure and what to do if they are subject to bullying or abuse.

Think then Click
e-Safety Rules for Key Stage 2
           We ask permission before using the Internet.

We only use websites that an adult has chosen.

We tell an adult if we see anything we are uncomfortable with.

We immediately close any webpage we are not sure about.

We only e-mail people an adult has approved.

We send e-mails that are polite and friendly.

We never give out personal information or passwords.

We never arrange to meet anyone we don’t know.

We do not open e-mails sent by anyone we don’t know.

We do not use Internet chat rooms.

e-Safety Rules

These e-Safety Rules help to protect pupils and the school by describing acceptable and unacceptable computer use.

  • The school owns the computer network and can set rules for its use.
  • It is a criminal offence to use a computer or network for a purpose not permitted by the school.
  • Irresponsible use may result in the loss of network or Internet access.
  • Network access must be made via the user’s authorised account and password, which must not be given to any other person.
  • All network and Internet use must be appropriate to education.
  • Copyright and intellectual property rights must be respected.
  • Messages shall be written carefully and politely, particularly as email could be forwarded to unintended readers.
  • Anonymous messages and chain letters are not permitted.
  • Users must take care not to reveal personal information through email, personal publishing, blogs, messaging or the virtual learning environment.
  • The school ICT systems may not be used for private purposes, unless the Headteacher has given specific permission.
  • Use for personal financial gain, gambling, political activity, advertising or illegal purposes is not permitted.

The school may exercise its right to monitor the use of the school’s computer systems, including access to web-sites, the interception of e-mail and the deletion of inappropriate materials where it believes unauthorised use of the school’s computer system may be taking place, or the system may be being used for criminal purposes or for storing unauthorised or unlawful text, imagery or sound.

Our School

Acceptable Use Policy

 

All pupils use computer facilities including Internet access as an essential part of learning, as required by the National Curriculum. Parents/carers are asked to sign to show that the e-Safety Rules have been understood and agreed.

 

Parent’s Consent for Web Publication of Work and Photographs

I agree that my son/daughter’s work may be electronically published.  I also agree that appropriate images and video that include my son/daughter may be published subject to the school rule that photographs will not be accompanied by pupil names.

Parent’s Consent for Internet Access

I have read and understood the school e-safety rules and give permission for my son / daughter to access the Internet.  I understand that the school will take all reasonable precautions to ensure that pupils cannot access inappropriate materials but I appreciate that this is a difficult task.

I understand that the school cannot be held responsible for the content of materials accessed through the Internet.  I agree that the school is not liable for any damages arising from use of the Internet facilities.

 

Signed: Date:
Please print name:
 

Please complete, sign and return to the school

CHALKWELL HALL JUNIOR SCHOOL

Staff Information System Code of Conduct

To ensure that all staff are fully aware of their professional responsibilities when using information systems, they are asked to sign this code of conduct.  Staff should consult the school’s e-safety policy for further information and clarification.

  • The information systems are school property and I understand that it is a criminal offence to use a computer for a purpose not permitted by its owner.
  • I will ensure that my information systems use will be compatible with my professional role.
  • I understand that school information systems may not be used for private purposes, without specific permission from the Headteacher.
  • I understand that the school may monitor my information systems use and internet use to ensure policy compliance.
  • I will respect system security and I will not disclose any password or security information to anyone other than an appropriate system manager.
  • I will not install any software or hardware without permission.
  • I will respect copyright and intellectual property rights.
  • I will ensure that personal data is kept secure and is used appropriately, whether in school, taken off the school premises or accessed remotely. This includes any data I might have on portable electronic devices or on a hard drive on a personal computer at home.
  • I will ensure that any hard copies of personal data are disposed of safely and appropriately.
  • I will report any incidents of concern regarding children’s safety to the Designated Person for Safeguarding Children.
  • I will ensure that any electronic communications with pupils or parents are compatible with my professional role.
  • I will promote e-safety with students in my care and will help them to develop a responsible attitude to system use and to the content they access or create.
  • I will not store images of pupils on personal cameras or mobile phones.
  • I will not communicate with pupils on social networking sites.

 

I have read, understood and agree with the Information Systems Code of Conduct.

 

Signed: …………………………………     Name in Capitals: ………………………

 

Date: ……………………………………